Open Position

Open Position:

Facilities Manager

(Ref. No.: S_FM_154)

As a member of the Senior Support Staff Management Team, this person will be responsible for:
  1. All aspects of school facility operations, including but not limited to: oversight of the external contracted Property Management and Cleaning companies, repairs and maintenance, facilities, estate, and health & safety.
  2. To manage school business partners and contractors to ensure the delivery of outcomes and objectives sought by the Head of School (HOS) and School Board in a cost effective and efficient manner.

Christian Alliance International School (CAIS), a non-profit making company wholly owned by Kowloon Tong Church of the Chinese Christian and Missionary Alliance, invites applications for Facilities Manager.

Duties and Responsibilities

    • To manage and oversee all aspects of School facilities.
    • To manage all outsourced services including facilities management and cleaning ensuring the services meet the School’s requirement.
    • To prepare and follow through the School Development Plan for new buildings and alteration works, ensure effective and efficient maintenance and repairing of the school is carried out and closely monitored.
    • To liaise with the architects, interior designers, contractors, and quantity surveyors ensuring scope, specifications and financial estimates for all projects.
    • To prepare and submit proposals to the HOS and School Board for approval.
    • To monitor and oversee the quality of work of on-site contractors and builders.
    • To ensure all service contracts, including maintenance, security and cleaning, are appropriately placed and monitored.
    • To deal with external agencies which provide service to the school, and to oversee all aspects of tendering including compulsory and competitive tendering for the School.
    • To oversee School Facility hire.
    • To liaise with external government and non-governmental agencies such as the Education Bureau, Transport Department, Lands Department, Highways Department, etc, and maintain good relationships with them on behalf of the School.
 Accountability Requirements
    • To ensure compliance with all legal and statutory requirements and procedures related to health and safety, fire regulations and buildings.
    • To ensure the School complies with the Education Bureau and Buildings Department’s Ordinance and Regulations.
    • To present quarterly reports for the HOS and School Board on facility management matters and external parties’ performance.
    • To ensure functional, financial and legal review of all contracts and agreements are carried out before these contracts/agreements are signed by the School.
 Health & Safety
    • To formulate, monitor, implement and review the School’s health & safety policy ensuring compliance with all health & safety statutory requirements.
    • To ensure the installation & maintenance of fire services equipment for protection against and escape from fire, and to keep records and initiate regular fire practices.
    • To arrange annual health and safety inspections of all areas of the School.
    • To regularly report to the HOS or School Board on Health & Safety matters.
    • To ensure the School has an appropriate insurance covering all key risks in respect of which insurance is required and liaise with the HOS and Support Staff Department Managers where necessary.
    • Any other job duties or ad hoc projects as assigned.

Qualifications and Experience

  • Degree or above in Facility Management or relevant discipline
  • Proven working experiences in facility and project management
  • Possess management and leadership experience as well as skills in program development and execution
  • Well versed in building, facility management and transport regulatory requirements and practices, and health & safety ordinances
  • Extensive knowledge of institutional, commercial or industrial level construction techniques, contracting, facility maintenance management, construction management, custodial services, warehouse management, procurement management, budget development and management
  • High levels of communication skill, negotiation skills and problem-solving skills
  • High levels of integrity and confidentiality
  • A passion for excellence and a commitment to the ongoing development and implementation of the School’s vision
  • Strategic mindset, flexible, positive, enthusiastic and self-motivated
  • Relevant experience at a school setting preferred

Effective Date of Employment

The starting date for this appointment is mid-August 2023.

Application Details

Please refer to the detailed Employment Process (Non-Teaching Positions) on this website. Please quote the reference number of the post in your application. We thank applicants for their interest in the position. Review of applications is on on-going basis until the position is filled and the School reserves the right not to fill the posts advertised. Applicants not contacted within 12 weeks may consider their application unsuccessful. All personal data submitted will be used for recruitment purposes only and all related information will be kept for up to 24 months.

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